Exhibit & Sponsorship Terms

Including Terms for Sponsorship and Exhibit Space Applications

Organiser: SDA Conferences and Events (ABN 84 123 926 956), a subsidiary of Jazcorp Australia Pty Ltd.

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Exhibitors and Sponsors are responsible for all costs associated with their participation, including travel, accommodation, and related expenses. SDA Conferences and Events is not responsible for any such costs.

Payment for exhibit space or sponsorship constitutes agreement to these Terms and Conditions.

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1. Obligations and Rights of Exhibitors

Exhibition booths may only be used to display the Exhibitor’s own products, materials, or services as described in the application form.

Advertising is limited to the allocated booth; distribution outside the booth, including aisles or entrances, is strictly prohibited.

Subleasing, transferring, or sharing booths with third parties is prohibited.

SDA Conferences and Events reserves the right to inspect any booth at any time.

Booths must be staffed and operational during all exhibition hours.

2. Liability and Insurance

Exhibitors must hold valid and current Public Liability Insurance, covering all activities, personnel, and property at the Event.

Proof must be provided at booking and maintained during the Event.

Exhibitors are solely responsible for their property, personnel, and the safety of any visitors to their booth.

SDA Conferences and Events accepts no liability for injury, loss, or damage to exhibitors, their property, or personnel.

3. Booth Setup

Exhibitors must comply with all directives regarding booth setup, decoration, and fittings.

Booth walls are 2.5 metres high; any variation requires prior written approval.

Custom booths must be submitted for approval with plans and colour schemes.

SDA Conferences and Events may require modifications to ensure safety, technical compliance, and a professional exhibition image.

Booths must not obstruct neighbouring booths or use lighting/effects that disturb others.

4. Maintenance

Exhibitors are responsible for floors, walls, storage areas, and hired furnishings.

Protective coverings must be used for heavy items.

Special supports for heavy exhibits require prior approval.

Fireproof materials must be used, with proof provided.

Exhibitors must remove packing materials and maintain booth cleanliness before, during, and after the Event.

5. Electrical Installations

SDA Conferences and Events is not liable for loss or damage from power supply interruptions or defects.

6. Dismantling

Exhibitors must dismantle booths within the designated timeframe and return rented items in good condition.

Unremoved items will be removed at the exhibitor’s cost.

Exhibitors are liable for any repairs or cleaning costs related to their booth or rented items.

7. Payments & Breach

No refunds except where the Organiser cancels the Event.

Speaker Sponsorships:

Sponsors unable to present must provide a replacement speaker from their organisation.

If no replacement is provided, the Organiser may appoint an alternative speaker or a fee of $950 will apply.  Credits may apply at the Organiser’s discretion. There are no Speaker and general Sponsor refunds.  Change of mind does not entitle exhibitors or sponsors to a refund. 

8. Rejection of Applications

• Applications may be refused based on:

• Misalignment with event objectives, including NDIS compliance and sector relevance.

• Ethical or reputational concerns, including prior unethical practices or regulatory breaches.

• Safety or security risks to attendees, staff, or other exhibitors.

• Non-compliance with laws, regulations, permits, or insurance requirements.

• Conflict of interest or unfair competition with other participants.

• Prior misconduct at events or expos.

• False or misleading information in the application.

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Full refunds will be provided within 14 days if an application is rejected at the time of submission.